How to add and import your Class Schedules to your Google Calendar
Introduction
You can import your Class Schedules into your Google Calendar in two parts:
First: you will subscribe to your Class Schedules so that that calendar appears in your list of other calendars.
Second: you will import that Class Schedules calendar into your main Google Calendar, that’s the first calendar listed with your name. This step will allow users to see that you are busy during your teaching times.
Note: Here is the link to the rotation day calendar. Subscribe to the calendar in Google Calendar by choosing the plus (+) button next to "Other calendars." Then choose "From URL." Paste the URL, then click "Add calendar." http://api.veracross.com/ais/v2/rotation_days.ics?rotation=3
Please note that completing part 2 in this process, importing your Class Schedules calendar into your main Google Calendar, is permanent. Once your class schedules are imported, the import cannot be undone. If your class schedules get updated later in the year, you will need to manually remove any incorrect dates from your main Google Calendar. Follow the steps below to continue.
Process Steps
1. Login to OneLogin. Then click the Employee Portal tile.
2. Navigate down the page to myCalendar. Click Calendar Subscriptions to go to the subscriptions pages.
3. You will first land on the School Calendars page. Here you can subscribe to the School Calendars such as the All School Events calendar or various athletics calendars.
4. Toggle over to My Calendars by clicking the button in the right hand corner. On this page, you have the option to subscribe to Faculty Calendars, Class Schedules for all of your classes, or any class assignments you have assigned to your students through your class pages. You will subscribe to All Classes.
5. Check the box labeled Subscribe Using Google Calendar. Then click the subscribe button across from All Classes.
6. This will open your Google Calendar in a new tab. Click ok on the resulting popup to finish subscribing to the calendar. It will take a couple of seconds for google calendar to retrieve the data. Your Class Schedules calendar will now appear listed under Other calendars which is where all of your calendar subscriptions live.
Only you can see your list of calendar subscriptions. Individuals who want to book appointments with you can only see your availability based on events populated on your main Google Calendar. This means if you want individuals to see when you are available based on your class schedules you'll need to import your class schedules into your main Google Calendar. We've already completed part 1 of this process by adding our class schedules to our list of other calendars.
7. Download the schedule so that you can import it. Click the 3 dots next to the Class Schedules calendar.
8. Navigate down the page to Public address in iCal format.
9. Right click (two finger click on trackpad) the link and choose "go to link." The calendar file will download from the resulting tab. Save the file where you normally save all of your downloads. If you can't find the file after it has been downloaded, conduct a spotlight search by pressing ⌘ + Spacebar (command + spacebar) on your keyboard.
Copy and paste this link into your address bar to download the 9 day rotation calendar: http://api.veracross.com/ais/v2/rotation_days.ics?rotation=3
10. Back on Google calendar, click the gear icon then Settings to navigate to the settings menu.
11. Click Import & export.
12. Click the Select file from your computer button and choose the calendar file you just downloaded. (If you can't find the file after it has been downloaded, conduct a spotlight search by pressing ⌘ + Spacebar (command + spacebar) on your keyboard. ) Then click Import. Google calendar will take a few seconds to retrieve your classes. This could be longer depending on how many classes you teach.
Once the import is completed, you will receive a pop-up detailing how many events were imported.
13. Navigate back to your calendar and refresh the page. All of your classes will now appear on your main Google Calendar. Individuals who want to book an appointment with you will now be able to see your availability.
